AF Amistad High School Family Handbook 2017-2018 | 31 Open Meetings Laws 1. All meetings of the Board of Directors and all committees of the Board (“Board meetings”) will be open to the general public. 2. A calendar of all scheduled Board meetings will be posted at the school. 3. The school will provide notice of the time and place of any Board meeting that is scheduled more than one week in advance to the new media and shall conspicuously post such notice in one or more public locations at least 72 hours in advance of the scheduled meeting. 4. The school will provide the time and place of any Board meeting that is scheduled less than one week in advance and will conspicuously post such notice in one or more public locations at a reasonable time in advance of the scheduled meeting. Public notices will be placed on the bulletin board in the reception area. Public notices will reflect the location of Board meetings or any location changes. 5. To the extent possible, the school will publicly post notices of Board meetings immediately after each meeting date is determined. 6. For the purposes of determining a quorum, Directors must be physically present at the meeting; members not physically present may join discussions via electronic means but may not vote. 7. Written minutes will be recorded of all Board meetings. Minutes will include: a. The date and time of the meeting b. A summary of all motions, proposals, resolutions, and other matters formally voted upon c. A record of how each Director voted on each matter d. In the case of an executive session, the minutes will include a record of the final determination of any action that was taken. 8. Minutes of open sessions will be available to the public upon request from the Director of Operations within two weeks of the date of the meeting; minutes of executive sessions will be available within one week of the meeting. 9. All executive sessions shall be conducted as part of an open meeting; they are not considered separate meetings per se. An executive session may be called via motion and majority vote by the Board; the motion must specifically identify the general area of areas to be considered. 10. All Board members may participate in the executive session, and the Board may authorize others to be present as well. 11. No public funds may be appropriated during an executive session. 12. An executive session can only be conducted by the Board for consideration of one or more of the following matters: a. Matters which imperil the public safety if disclosed; b. Matters related to students about which state and federal privacy laws apply;